Audiovisual and event production RFP responses for cities, counties and school districts — done for you.
Council-chamber upgrades, festival stages, graduation ceremonies, annual support contracts — public AV solicitations mix equipment lists, labor rates and accessibility rules in one document. We write the response at a fixed price, entirely by email, while you run the show.
100% in writing — no calls. We reply within one U.S. business day.
Last updated: September 2026
Built for AV integrators and production companies.
- AV integrators bidding on installations — council chambers, boardrooms, auditoriums, classrooms.
- Event production companies bidding on city and county events — staging, sound, lighting, video.
- Rental and staging firms answering annual support and service contracts.
- Firms without a proposal writer, where the owner writes bids between shows.
The buyers
Cities — council chambers, public-meeting broadcast, community events.
Counties — board rooms, fairs and civic events.
School districts — auditoriums, stadiums, graduations, classroom technology.
State agencies — hearing rooms and training centers.
What AV and event solicitations typically require.
No two solicitations are identical. These requirements show up again and again in public AV and production bids — your matrix lists exactly what yours asks for.
Sources, checked September 26, 2026: FCC — wireless microphones · 2010 ADA Standards for Accessible Design, §219 · CSLB C-7 classification · AVIXA CTS · ETCP. Rules vary by state and agency; the solicitation in front of you controls.
Where AV bids get thrown out.
Most of these are decided on the equipment list and the rate sheet, before anyone reads your approach.
The eliminations to check before you submit.
- Substitutions without proof. Swapping “or equal” models without a line-by-line equivalence can be read as non-compliant.
- Wireless gear in the wrong band. Listing microphones that operate in 617–652 or 663–698 MHz.
- No assistive listening on an installation. A council chamber or auditorium design with amplified audio and no assistive listening system.
- A role left off the rate sheet. Every labor role the form lists needs a rate; one blank can make the price incomplete.
- An addendum never acknowledged. Equipment lists and event dates change by addendum; the signed acknowledgment is often a pass/fail item.
Fixed prices, printed on the page.
The same products and prices as our pricing page. Every order is quoted in writing and approved by you before we start.
| Product | Price | Turnaround | What you get |
|---|---|---|---|
| Compliance Matrix + Response Plan Entry product | $390fixed | 48–72 hrs | Every requirement in your solicitation mapped — number, page, what to provide, who provides it — the elimination traps flagged, a section-by-section response plan, and a submission checklist. |
| Full Proposal Draft Complete, submission-ready | $1,900from · quoted per RFP | Set to deadline | Everything in the matrix, plus a complete written draft answering every requirement in order, formatted to the solicitation, with cover letter and executive summary written to the evaluation criteria. |
| Bid Desk — monthly retainer For firms that bid every month | $990per month · 3-month minimum | Ongoing | One full proposal draft per month (solicitations up to 100 pages; larger ones quoted at a discount), a compliance matrix for up to three additional bids you pursue that month, weekly bid screening for your trade and service area with a one-paragraph go/no-go note, and an always-ready document vault — insurance certificates, licenses, W-9, references — with expiry alerts. Unused proposals don't roll over. |
| Out-of-scope work Anti-drift, published | $95per request | Quoted first | Anything beyond the agreed scope — an extra section, a new attachment, a requirement the agency adds by addendum — flat-rated and approved by you before we do it. |
All prices in U.S. dollars. Bid Desk is billed monthly in advance by card; cancel after the 3-month minimum with 30 days' notice. For an AV bid, the matrix also maps every equipment line and labor role the solicitation lists.
Every order includes
- 100% in writing — no calls. Questions, scope, drafts and revisions all happen by email.
- A reply within one U.S. business day — usually the same day — with a fixed price and a delivery date.
- On time or refund. Miss the delivery deadline we put in writing and you get a full refund.
- An editable file you own once it's paid in full — reuse it for the next bid.
What we don't do
- Hold, issue, or stand in for your licenses and certifications
- Set your prices or bill rates — you do; we check that the price form is complete and consistent
- Give legal advice or interpret contract terms
- Submit the bid for you or act as your authorized representative
Not legal advice. You review, sign, and submit.
AV bids: short answers.
Who can write an RFP response for audiovisual or event production services for a city?
We can — at a fixed price, by email. You supply your equipment, crew, references and pricing; we map every requirement, write the response in the order the city asks for, and check it back against the solicitation line by line.
Can you document “or equal” substitutions?
Yes. We build the equivalence table from the manufacturer specifications you give us, line by line against the specified models. You confirm the technical claims; we make sure each one is answered where the solicitation expects it.
Do you design the system?
No. We write the proposal around your design, equipment and labor plan. If the solicitation requires a licensed contractor or a credentialed designer, that license or credential must be yours.
Bidding on an AV or event contract? Send us the solicitation.
Email the RFP, or a link to it, and the due date. We reply within one U.S. business day with a fixed price and a delivery date, in writing.