Janitorial RFP responses for counties, cities and school districts — done for you.
You already know how to clean a courthouse. The solicitation wants proof on paper — staffing by building, cleaning frequencies, a price for every site, forms signed exactly as instructed. We write that response for you at a fixed price, entirely by email.
100% in writing — no calls. We reply within one U.S. business day.
Last updated: September 2026
Built for owner-run cleaning companies.
- Commercial cleaning companies that already service offices, clinics or schools and want their first public contract.
- Incumbents facing a rebid, who can't afford to lose on paperwork a contract they've earned on performance.
- Firms without a proposal writer — where the owner or office manager would otherwise write it at night.
- Small, minority- and woman-owned firms answering small-business and set-aside solicitations.
The buyers
Counties — courthouses, administration buildings, libraries, health clinics.
Cities — city halls, police and fire stations, recreation centers, park restrooms.
School districts — campuses and district offices, often after hours.
State agencies — office buildings and service centers.
What janitorial solicitations typically require.
No two solicitations are identical. These requirements show up again and again in cleaning and custodial RFPs, bids and quotes from public agencies — your matrix lists exactly what yours asks for.
Sources, checked September 26, 2026: OSHA 29 CFR 1910.1200 · OSHA 29 CFR 1910.1030 · Green Seal GS-42 · California Education Code §45125.1. Rules vary by state and agency; the solicitation in front of you controls.
Where janitorial bids get thrown out.
Most of these are pass/fail: trip one, and the evaluator never gets to your quality-control plan.
The eliminations to check before you submit.
- Hours that don't match the buildings. Proposing fewer labor hours than the published square footage and frequencies imply reads as an underbid — or as a crew that can't deliver.
- A building left unpriced. When the price sheet lists every site and frequency, one blank line can make the whole price incomplete.
- An addendum never acknowledged. Site lists and schedules change after the walk-through. The signed acknowledgment of every addendum is often a pass/fail item.
- Price where it doesn't belong. If price must go in a separate sealed envelope, a dollar figure left in the technical volume can get the bid rejected.
- A missed mandatory walk-through. When the site visit is mandatory, the sign-in sheet decides who may bid.
Fixed prices, printed on the page.
The same products and prices as our pricing page. Every order is quoted in writing and approved by you before we start.
| Product | Price | Turnaround | What you get |
|---|---|---|---|
| Compliance Matrix + Response Plan Entry product | $390fixed | 48–72 hrs | Every requirement in your solicitation mapped — number, page, what to provide, who provides it — the elimination traps flagged, a section-by-section response plan, and a submission checklist. |
| Full Proposal Draft Complete, submission-ready | $1,900from · quoted per RFP | Set to deadline | Everything in the matrix, plus a complete written draft answering every requirement in order, formatted to the solicitation, with cover letter and executive summary written to the evaluation criteria. |
| Bid Desk — monthly retainer For firms that bid every month | $990per month · 3-month minimum | Ongoing | One full proposal draft per month (solicitations up to 100 pages; larger ones quoted at a discount), a compliance matrix for up to three additional bids you pursue that month, weekly bid screening for your trade and service area with a one-paragraph go/no-go note, and an always-ready document vault — insurance certificates, licenses, W-9, references — with expiry alerts. Unused proposals don't roll over. |
| Out-of-scope work Anti-drift, published | $95per request | Quoted first | Anything beyond the agreed scope — an extra section, a new attachment, a requirement the agency adds by addendum — flat-rated and approved by you before we do it. |
All prices in U.S. dollars. Bid Desk is billed monthly in advance by card; cancel after the 3-month minimum with 30 days' notice. For a janitorial bid, the matrix also lists every building, frequency and pricing line the solicitation names — the way our sample does.
Every order includes
- 100% in writing — no calls. Questions, scope, drafts and revisions all happen by email.
- A reply within one U.S. business day — usually the same day — with a fixed price and a delivery date.
- On time or refund. Miss the delivery deadline we put in writing and you get a full refund.
- An editable file you own once it's paid in full — reuse it for the next bid.
What we don't do
- Hold, issue, or stand in for your licenses and certifications
- Set your prices or bill rates — you do; we check that the price form is complete and consistent
- Give legal advice or interpret contract terms
- Submit the bid for you or act as your authorized representative
Not legal advice. You review, sign, and submit.
Janitorial bids: short answers.
Can you write a county janitorial RFP response for a small company that has never had a government contract?
Yes. We build the response from your commercial experience — the buildings you clean today, your crews, your supervision — and present it in the order and format the county asks for. If the solicitation sets a minimum experience requirement you can’t meet, we tell you before you pay anything.
Do you set our price?
No. Your labor rates and margins are yours. We build the price form around your numbers, check that every building and frequency is priced, and flag lines that look inconsistent with the hours you propose.
Do you visit the buildings?
No — we work entirely in writing. If the solicitation has a mandatory walk-through, you attend it; we send you a checklist of what to note (square footage, floor types, restroom counts, access hours) so your staffing and price hold up.
How fast can you turn around a janitorial RFP?
A compliance matrix and response plan in 48–72 hours; a full proposal on a timeline set to your submission deadline. Put the due date in your first email and we reply within one U.S. business day with a fixed price and a delivery date.
Bidding on a cleaning contract? Send us the solicitation.
Email the RFP, or a link to it, and the due date. We reply within one U.S. business day with a fixed price and a delivery date, in writing.