Landscaping and grounds-maintenance RFP responses for cities, counties and school districts — done for you.
Mowing cycles, acreage tables, unit prices per acre and per tree, license numbers by category — grounds solicitations are long on detail and short on forgiveness. We write the response at a fixed price, entirely by email, so your crews stay in the field.
100% in writing — no calls. We reply within one U.S. business day.
Last updated: September 2026
Built for contractors who'd rather be outside.
- Landscape maintenance companies — from a few crews to regional operations — bidding on parks, medians, campuses and facility grounds.
- Tree care and irrigation firms answering specialty solicitations: pruning cycles, removals, irrigation repair.
- Incumbents rebidding a multi-year maintenance contract.
- Owners who write the bids at night because nobody else in the company can.
The buyers
Cities — parks and public works: parks, medians, rights-of-way, facility grounds.
Counties — government centers, county parks, road shoulders.
School districts — campus grounds and athletic fields.
State agencies — highway rights-of-way and state facilities.
What grounds solicitations typically require.
No two solicitations are identical. These requirements show up again and again in landscape and grounds-maintenance bids from public agencies — your matrix lists exactly what yours asks for.
Sources, checked September 26, 2026: 40 CFR 171.101 · 8 CCR §16000 · Cal. Labor Code §1771 · §1725.5 · §1771.1 · ANSI A300 (TCIA) · ISA Certified Arborist. Rules vary by state and agency; the solicitation in front of you controls.
Where grounds bids get thrown out.
Most of these are decided before anyone reads your approach.
The eliminations to check before you submit.
- A license in the wrong category. An applicator license that doesn't cover the work — ponds and waterways, roadsides — can sink the responsibility review.
- Frequencies that don't add up. A mowing plan the proposed crews can't physically complete at the listed acreage and frequency.
- Not registered for public works (California). A bid can't be accepted without proof of the contractor's current registration with the Department of Industrial Relations (Labor Code §1771.1).
- Unit prices left blank. Per-acre, per-tree or hourly rates the form asks for — and the bid leaves empty.
- A missed site visit or an unacknowledged addendum. Both are commonly pass/fail, and both are easy to miss in the busy season.
Fixed prices, printed on the page.
The same products and prices as our pricing page. Every order is quoted in writing and approved by you before we start.
| Product | Price | Turnaround | What you get |
|---|---|---|---|
| Compliance Matrix + Response Plan Entry product | $390fixed | 48–72 hrs | Every requirement in your solicitation mapped — number, page, what to provide, who provides it — the elimination traps flagged, a section-by-section response plan, and a submission checklist. |
| Full Proposal Draft Complete, submission-ready | $1,900from · quoted per RFP | Set to deadline | Everything in the matrix, plus a complete written draft answering every requirement in order, formatted to the solicitation, with cover letter and executive summary written to the evaluation criteria. |
| Bid Desk — monthly retainer For firms that bid every month | $990per month · 3-month minimum | Ongoing | One full proposal draft per month (solicitations up to 100 pages; larger ones quoted at a discount), a compliance matrix for up to three additional bids you pursue that month, weekly bid screening for your trade and service area with a one-paragraph go/no-go note, and an always-ready document vault — insurance certificates, licenses, W-9, references — with expiry alerts. Unused proposals don't roll over. |
| Out-of-scope work Anti-drift, published | $95per request | Quoted first | Anything beyond the agreed scope — an extra section, a new attachment, a requirement the agency adds by addendum — flat-rated and approved by you before we do it. |
All prices in U.S. dollars. Bid Desk is billed monthly in advance by card; cancel after the 3-month minimum with 30 days' notice. For a grounds bid, the matrix also lists every site, acreage and frequency the solicitation names, so nothing goes unpriced.
Every order includes
- 100% in writing — no calls. Questions, scope, drafts and revisions all happen by email.
- A reply within one U.S. business day — usually the same day — with a fixed price and a delivery date.
- On time or refund. Miss the delivery deadline we put in writing and you get a full refund.
- An editable file you own once it's paid in full — reuse it for the next bid.
What we don't do
- Hold, issue, or stand in for your licenses and certifications
- Set your prices or bill rates — you do; we check that the price form is complete and consistent
- Give legal advice or interpret contract terms
- Submit the bid for you or act as your authorized representative
Not legal advice. You review, sign, and submit.
Grounds bids: short answers.
Who can write a grounds-maintenance bid for a city or school district?
We can — at a fixed price, entirely by email. You provide your crews, equipment, licenses and pricing; we map every requirement in the solicitation, write the response in the order it asks for, and flag the traps before you submit.
Do you need our pesticide license details?
Yes, if the solicitation asks for them — license numbers, categories and applicator names. We don’t hold or supply licenses; we make sure yours are presented where and how the agency asks.
Can you price the mowing cycles for us?
No — pricing is yours. We check that every site, cycle and unit price the form asks for is filled in and consistent with the crews and equipment you propose.
Bidding on a grounds contract? Send us the solicitation.
Email the RFP, or a link to it, and the due date. We reply within one U.S. business day with a fixed price and a delivery date, in writing.