See the work before you buy it.
We'd rather show you the writing than talk about it. Below is a full demonstration response package built on a real, closed public solicitation — the 66-requirement compliance matrix, the traps that eliminate a good firm, and extracts from the drafted proposal. Start to finish, no confidential client material, no invented results.
Every requirement, mapped and owned.
The full solicitation is read line by line: each obligation is reworded in plain language, cross-referenced to its source section and page, assigned an owner, and given a home in the response. A representative slice:
| # | Requirement | Source | Where addressed |
|---|---|---|---|
| R-01 | Package clearly marked “Proposal for Janitorial Services,” delivered to the City Clerk’s Office. | p.2 | Outer package |
| R-03 | Cost proposal as one original + four copies in a separate sealed envelope marked “Sealed Cost Proposal.” | p.2 | Sealed cost envelope |
| R-05 | Received by the City Clerk no later than 2:00 p.m. on the due date; late, fax, or emailed submissions are rejected. | p.2 | Logistics — hard gate |
| R-13 | Service all listed facilities at stated frequencies (City Hall 5×/wk, Library 7×, 20+ park restrooms mostly 7×). | §F.1 | Work plan — site plan |
| R-61 | Public-works contract: pay prevailing wages, maintain DIR registration, keep certified payroll. | Agr. §5.10 | Staffing & cost envelope |
| R-47 | Willingness to accept the Services Agreement, identifying each term not accepted and the reason. | §G.15 | Agreement review (Tab O) |
The real matrix maps every one of the solicitation's 66 requirements this way.
The traps that disqualify a good firm.
Most losing proposals aren't beaten on quality — they're thrown out before scoring on a technicality. The matrix ends with the handful that decide whether a proposal is even opened:
- Physical delivery, on the clock. No email, no fax. Five bound copies plus a flash drive must be in the City Clerk’s hands by 2:00 p.m. Pacific on the due date. A perfect proposal delivered at 2:01 p.m. scores zero.
- Price must be physically separated. The cost proposal is one original plus four copies in its own sealed envelope. Any pricing that leaks into the technical volume risks rejection — so every technical tab is scrubbed for dollar figures.
- Entire scope, or nothing. Incomplete proposals are not considered. Every scope item and every format item is given a visible home in the response — that is the whole purpose of the matrix.
- Prevailing wage changes the price. This is a public-works contract: prevailing wages, DIR registration, certified payroll, and 1.5× overtime apply. Price at ordinary labor rates and you either underbid and lose money or misprice and get flagged.
- Confirm the mandatory insurance set — in writing, before the question deadline. The agreement lists Cyber, Pollution, and $5M Transportation Pollution coverage with check-boxes, and says only the checked items are mandatory. Carry them all needlessly and the bid inflates; ignore a genuinely-checked line and it’s non-responsive.
A response written the way it should read.
The compliance map becomes a full drafted proposal — cover letter, approach, experience, work plan, staffing, quality control, and a clean agreement review. The tone is plain and specific, and it never over-promises. From the approach section:
What makes this proposal different.
- We schedule to your operations, not ours. The plan honors every service window — a 24-hour police facility cleaned around the 7 a.m. and 9 p.m. briefings, a library serviced only after its 8 p.m. close, park restrooms cleaned after dusk and re-secured before morning.
- A dedicated site foreman and a weekly quality-control inspection are in the base price — not offered as an upsell — with one accountable contact reachable around the clock and a written complaint log open for inspection.
- We price this as the public-works contract it is. Prevailing wages, certified payroll, and DIR registration are built in, so the number reflects the true cost of a compliant, stable crew — not an underbid that erodes service in month three.
And where a real firm earns trust — the agreement review names the one thing worth clarifying instead of padding the bid:
Agreement review — requested clarification (not a refusal)
“The agreement's insurance schedule lists Cyber, Pollution, and $5M Transportation Pollution coverage with check-boxes, and states that only the checked items are mandatory. As these coverages are atypical for citywide janitorial work, the bidder respectfully requests written confirmation of which lines are mandatory, so that coverage and pricing are exact. No other exceptions.”
Judge us on the work.
Send us the solicitation you're bidding on. We'll reply with a fixed price and a delivery date — and you'll see this depth applied to your own RFP.